Gradebook

Fee Payment

Complete Financial Management for Every School Transaction

Money matters in education extend far beyond simple tuition payments. Students pay school fees, exam fees, purchase textbooks and workbooks, contribute to excursion costs, and participate in extra-curricular activities that require funding. For schools, tracking all these different payment streams while maintaining accurate records, providing transparency to parents, and generating financial reports has traditionally been an accounting nightmare. Gradebook Fees brings clarity and efficiency to every financial transaction in your school.

Gradebook Fees creates a comprehensive financial profile for every student, tracking every payment they make and every balance they carry. When parents pay school fees at the beginning of term, that transaction is recorded immediately. When a student buys laboratory materials, it's documented. When exam fees come due and are paid, the system knows. Everything flows into one centralized financial record that tells the complete story of each student's financial relationship with your school.

For bursars and accountants, Gradebook Fees is transformative. Instead of maintaining multiple ledgers for different fee types or juggling spreadsheets to track who has paid what, everything lives in one system. You can see at a glance which students have cleared their fees for the term, who has outstanding balances, and what payments are coming due. Generating financial reports—whether for school management, proprietors, or government authorities—becomes a matter of clicking a button rather than spending days consolidating information from disparate sources.

The transparency that Gradebook Fees provides benefits everyone. Students and parents can log into their portal and see exactly what they've paid, what remains outstanding, and what upcoming payments they should prepare for. This eliminates the confusion and disputes that arise when families aren't sure whether they've paid certain fees or when different family members handle payments without coordinating. Everyone has access to the same accurate, real-time information.

Receipt generation is automatic. When payments are recorded, official receipts are generated immediately with all necessary details—student name, payment amount, fee category, date, and transaction reference. These receipts can be printed on the spot or sent digitally to parents' email addresses, providing immediate confirmation of payment.

Key Features:

- Comprehensive tracking of all payment types including school fees, exam fees, study materials, excursions, and extra-curricular activities.

- Individual student financial profiles showing complete payment history and outstanding balances.

- Real-time collection monitoring with visibility into payment rates across different fee categories.

- Automatic receipt generation for every transaction.

- Parent and student portal access for transparent financial visibility.

- Support for installment payments and flexible payment arrangements.

- Financial reporting tools for management, auditing, and compliance.

- Integration with student records ensuring payment status is visible to relevant staff.

- Multi-currency support for international schools or foreign payment processing.